Administrative Secretary / Front Desk Officer

Your role

For this notary office, we – tHRee – are looking for a Administrative Secretary / Front Desk Officer.
You will play a central role in the daily organisation of the office and act as a key point of contact for clients, partners and public authorities.

This position combines administrative, organisational and interpersonal responsibilities in a demanding and dynamic setting.

Your responsibilities

• Welcoming clients, both in person and by phone

• Scheduling and managing appointments

• Drafting and formatting letters, emails and documents

• Preparing signature legalisations, apostilles and certified copies

• Administrative follow-up of files (scanning, copying, filing, data entry)

• Preparing video conferences and managing digital signatures

• Handling post-deed formalities and administrative file closure

• First-line IT support and contact with suppliers

• Managing office supplies and orders

• Liaising with public administrations

• Daily support to the notary and colleagues

Your profile

• Fluent in French and Dutch (spoken and written)

• Strong sense of responsibility and proactive mindset

• Excellent organisational skills and priority management

• Able to work independently while collaborating effectively in a team

• Comfortable with standard office IT tools

• Knowledge of ActaLibra is an asset

• Strong client orientation, discretion and professional presentation

• Previous experience in a notary office is a plus

We offer

• A visible and responsible role at the heart of the notary office

• A structured, high-standard and quality-driven working environment

• A professional, collaborative and client-oriented team

• Opportunities to gradually expand your administrative and notarial skills

• A digitalised work environment supporting efficiency and file follow-up